Human Capital Management



Welcome to the Human Capital Management training webpage. The Student Worker Training Guide and Tri-Fold Quick Reference Pamphlets are available via the following links:



Use the drop-down list next to your name in the upper right hand corner to access your employee profile.

Click Here to download a Quick Reference Guide.


You'll find the following items in your employee profile:

  • Change Password
  • Change Address
  • Change Email Address
  • Change Phone Number
  • Other Personal Info
  • Logout

Access information regarding pay by clicking the "Employees" tab on the main page and using the drop-down list titled "My Pay".

Click Here to download a Quick Reference Guide.


You'll find the following items under "My Pay":

  • Compensation History
  • Paycheck Information
  • Voluntary Deductions
  • Direct Deposit
  • Tax Information

Access information regarding absences and time entry by clicking the "Employees" tab on the main page and using the drop-down list titled "My Time".

Click Here to download a Quick Reference Guide.


You'll find the following items in your employee profile:

  • Monthly Schedule
  • Compensatory Time
  • Absence Balances, History, & Requests
  • Timesheet
  • Employee Leave Information

To enter absence requests, click the link "Absence Request" located on the "Employees" tab under the drop-down list titled "My Time".

Click Here to download a Quick Reference Guide.


Under "Absence Request" you'll be able to do the following:

  • Annual Leave
  • Sick Leave
  • Sick Leave Personal
  • View Monthly Schedule
  • View Absence Request History
  • View Balance

Access information regarding your benefits by clicking the "Employees" tab on the main page and using the drop-down list titled "My Benefits".

Click Here to download a Quick Reference Guide.


You'll find the following items under "My Benefits":

  • Dependant Information
  • Beneficiary Information
  • Health Care Information
  • Life Insurance Summary
  • Life Events
  • Benefits Enrollment
  • Savings Summary

Access information regarding job opportunities by click the "Employees" tab ont he main page and using the drop-down list titled "My Career".

Click Here to download a Quick Reference Guide.


You'll find the following items under the "My Career" drop-down list:

  • Job Opportunities
  • My Current Profile
  • My Historical Profile

To manage employee schedules, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

INSTRUCTIONS FOR USING THE USER PRODUCTIVITY KIT (UPK) TRAINING MATERIALS:

  • Expand the course by clicking the plus () icon next to "Manage Schedules".
  • Click on the topic title ("Assign Work Schedule") to access the topic.
  • Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

QUICK REFERENCE GUIDE

To approve employee time and view exceptions, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

INSTRUCTIONS FOR USING THE USER PRODUCTIVITY KIT (UPK) TRAINING MATERIALS:

  • Expand the course by clicking the plus () icon next to "Approve Time and Exceptions".
  • Click on a topic title (I.E. "Payable Time") to access the topic.
  • Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

QUICK REFERENCE GUIDE

To view employee timesheets and input absences on behalf of employees, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

INSTRUCTIONS FOR USING THE USER PRODUCTIVITY KIT (UPK) TRAINING MATERIALS:

  • Expand the course by clicking the plus () icon next to "Report Time".
  • Click on a topic title (I.E. "Absence Request") to access the topic.
  • Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

QUICK REFERENCE GUIDE (QRG)

To manage employee schedules, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

INSTRUCTIONS FOR USING THE USER PRODUCTIVITY KIT (UPK) TRAINING MATERIALS:

  • Expand the course by clicking the plus () icon next to "View Time".
  • Click on a topic title (I.E. "Daily Time Calendars") to access the topic.
  • Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

QUICK REFERENCE GUIDE

To view employee job and personal information, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

INSTRUCTIONS FOR USING THE USER PRODUCTIVITY KIT (UPK) TRAINING MATERIALS:

  • Expand the course by clicking the plus () icon next to "Job and Personal Information".
  • Click on a topic title (I.E. "View Employee Personal Info") to access the topic.
  • Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

QUICK REFERENCE GUIDE

General Questions

On July 5th, please log into your computer the same way you do now. If you are already using PeopleSoft for Finance, that will be the same site that will contain the HR and Payroll Self Service portal. If this is your first time using PeopleSoft, please log into: MyFSCJ and the new employee portal will come up. The bottom left hand corner will have a sign on box. Use your existing user name and password to log in. This portal contains all the employee self service functions. A quick reference guide to Employee Self Service can be found HERE. More detailed Reference Guides are available at the FSCJ Training Website

You can write down or print out your leave balances from Artemis prior to June 29th. Your leave balances will be in PeopleSoft after the payroll for July 23rd is run.

You will have to re-enter any leave that you have requested after July 1st directly into PeopleSoft’s Absence Management system. The steps to perform the action of requesting leave are detailed in the Quick Reference Guide titled “Absence Request” and can be found HERE.

Yes. The steps to perform the action of completing the timesheets are detailed in the Quick Reference Guide titled “My Time” and can be found HERE.
At the end of the work week you must submit it electronically to your supervisor for approval.
Please ask your supervisor if you are unsure of your exempt or non exempt employee status. However, you can open the tab labeled MY TIME and click on TIME SHEET under the Report Time Heading. Non-exempt employees will see a time sheet while exempt employees will receive an error message.

Work schedules will now be entered into PeopleSoft by the supervisor. However, all full time employees have been defaulted to a Monday-Thursday 36-hour summer schedule. If you work any other summer schedule, please get with your supervisor to ensure a valid work schedule is put into PeopleSoft.

All full time employees will automatically transfer to the 40 hour week, 8 hour days, Monday-Friday beginning the week of August 21st. Managers will be able to adjust this to ensure that a valid work schedule is put into PeopleSoft.

Managers are expected to approve time on a regular basis paying special attention to our pay period end dates. Timesheets needing approval will appear in the manager worklist until approved. That approval process occurs in the My Manager Tasks portion of the Manager Self Service portal. The steps needed to complete this action can be found under “Approve Time and Exceptions” and are detailed in a Quick Reference Guide titled “Manager Self Service Time Management” found HERE.

Yes, the majority of the training will be delivered online via the Quick Reference Guides and the more comprehensive Reference Guides along with a video of Employee and Manager Self Service. This will be combined with campus visits both before and after HR and Payroll go live in PeopleSoft. All Reference Guides are in a helpful printable format for your use.

Employees and Managers have the responsibility to take advantage of the different methods of available training. In addition, managers should strongly encourage employees to learn more about our new system.