Employee Tab Functions

Overview

Welcome to the Employee Tab Functions-- a training for "MyFSCJ, Employee Functionality for Employees and Managers." Here you will find helpful training videos and materials for employees to better understand the functions of the "Employees Tab" in MyFSCJ, and how managers can perform functions for their employees, such as handle leave requests, schedules, time, and more.

Table of Contents

  1. Employee Self-Service
  2. Manager Self-Service
  3. Frequently Asked Questions

Employee Self-Service

  • Introduction to Your Dashboard

    In the following video, learn how to navigate your MyFSCJ dashboard. We will cover the tabs and how to access more drop downs options like in main menu and profile.

    You can also learn where to find the following items in your employee profile:

    • Change Password
    • Change Address
    • Change Email Address
    • Change Phone Number
    • Other Personal Info
    • Logout

    Click here to download a quick reference guide

  • My Pay

    In the following video, learn how to access information regarding pay by clicking the "Employees" tab on the main page and by using the drop-down list titled "My Pay."

    You can also learn where to find the following items under "My Pay:"

    • Compensation History
    • Paycheck Information
    • Voluntary Deductions
    • Direct Deposit
    • Tax Information

    Click here to download a quick reference guide

  • My Time and Using the Time sheet

    In the following video, learn how to access your “My Time” functions under the Employees Tab and better understand how to fill out and use your time sheet.

    You can also learn where to find the following items:

    • Monthly Schedule
    • Compensatory Time
    • Absence Balances, History, & Requests
    • Timesheet
    • Employee Leave Information

    Click here to download a quick reference guide

  • Absence Request

    In the following video, learn about the absence request form and how to submit a request of for: annual leave, sick leave personal, and sick leave. Also, learn how to go through your history to manually track your sick leave personal time.

    You can also learn where to, under "Absence Request," do the following:

    • Annual Leave
    • Sick Leave
    • Sick Leave Personal
    • View Monthly Schedule
    • View Absence Request History
    • View Balance

    Click here to download a quick reference guide

  • My Benefits

    In the following video, learn about how to access information regarding your benefits by clicking the "Employees" tab on the main page and by using the drop-down list titled "My Benefits."

    You can also learn where to find the following items under "My Benefits:"

    • Dependant Information
    • Beneficiary Information
    • Health Care Information
    • Life Insurance Summary
    • Life Events
    • Benefits Enrollment
    • Savings Summary

    Click here to download a quick reference guide

  • My Career Tab and Dashboard Icons

    In the following video, learn about the various icons on the dashboard; as well as, better understand the options under the My Career Tab-- like how to find job opportunities at FSCJ or your navigate your current profile.

    You can also learn where to find the following items under the "My Career" drop-down list:

    • Job Opportunities
    • My Current Profile
    • My Historical Profile
    • Calendar Icon
    • Work List Icon
    • Task List Icon

    Click here to download a quick reference guide

  • How to Cancel an Absence Request

    In the following video, learn how to cancel a leave request that you’ve submitted and had approved by your Supervisor.

    Click here to download a quick reference guide

Manager Self-Service

  • Manage Schedules

    To manage employee schedules:

    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Choose the Assign Work Schedule link
    • Enter the desired information into the EMPL ID field and click the Search button
    • Click the Assignment Method list
    • Click the Select Predefined Schedule list item
    • Click the Look up Schedule ID button
    • Choose the appropriate schedule from the dropdown list
    • Click the Expand Section View History of Schedule Assignments, including
    • default changes group box to see the changes
    • Click the Save button

    Click here to download a quick reference guide

  • Approve Time and Exceptions

    To approve employee time and view exceptions:

    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under Approve Time and Exceptions, choose the Payable Time link
    • Click the Look up Time Reporter Group button
    • Click the appropriate time reporting group
    • Click the Get Employees buttons
    • Select an employee link then click the Select All link
    • Click the Approve button
    • Click Yes to Save the Confirmation
    • Click the OK button

    Click here to download a quick reference guide

  • Report Time

    To view employee timesheets and input absences on behalf of employees:

    **Note –Timesheet function is used to report time for a direct report.

    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under Report time, choose the Timesheet link
    • Use the Timesheet Summary page to approve, deny, or enter time for your employee
    • You can view all employees' time whether they need approval or not
    • Click the Employee ID field
    • Enter the desired information into the Employee ID field
    • Click the Get Employee button
    • Click the scrollbar
    • Select the Last Name link and click the appropriate employees name
    • Use the Timesheet page to enter time, adjust reported time, view time, or approve reported time
    • Click the Time Reporting Code List
    • Click the REG-REGULAR list item
    • Click the Submit button
    • Click the OK button
    • Click the Return to Select Employee link

    Click here to download a quick reference guide

  • View Time

    To manage employee schedules:

    Monthly Time Calendar
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Monthly Time Calendar link
    • Click the Employee ID field and enter the desired information
    • Click the Get Employees button
    • Use the View Criteria section to select the types of information you choose to view
    • By selecting the check box next to the option you want to add to the view, you can build a multi-layered view of the schedule
    • Use the Month field to enter or select different time periods to view
    • The Total column displays the total time recorded for the time reporter for the selected viewing period
    Weekly Time Calendar
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Weekly Time Calendar link
    • Use the Weekly Time Calendar page to view detailed information regarding time reporters' weekly time related data for a specific week. The page defaults to the current week.
    • Click the Employee ID field and enter the desired information
    • Click the Get Employees button
    • Use the View Criteria section to select the types of information you choose to view
    Daily Time Calendar
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Daily Time Calendar link
    • Click the Employee ID field and enter the desired information
    • Click the Get Employees button
    • Use the View Criteria section to select the types of information you choose to view
    • The Total column displays the total time recorded for each time reporter for the selected viewing period. For punch time reporters, the sum represents the time between each in and out punch. If no out punch exists, the lesser of either current time or the selected period end time is used as the out time for the calculation.
    • Click the Links list
    • Use the Links field to navigate to the listed time management pages
    • Approve Absence Requests
    • Approve Payable Time
    • Manage Exceptions
    • Timesheet
    • View Payable Time (Detail)
    Time and Labor Launch Pad
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Time and Labor Launch Pad link
    • Click the Employee ID field and entered the desired information
    • Click the Get Employees button
    • Click the last name link and select the appropriate employee to work on
    • You can change the calendar view to display the actual number of payable hours, forecasted payable hours, reported elapsed hours, reported punch hours, or scheduled hours that have been reported for each day
    • By clicking on the link for a calendar day, Time Details will display for each day
    • Click the Forecast Payable Time button to start the Forecasted Payable Time process, which calculates forecasted payable time for the employee
    • Click the Return to Calendar link
    Payable Time Summary
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Payable Time Summary link
    • Use the Select Employee page to specify filter values to return the list of employees for whom you want to view information
    • Click the Get Employees buttons
    • Select the Last name link to see the summary of employee time
    • Click the Return to Select Employee link Payable Time Detail (NOT AVAILABLE)
    Compensatory Time
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Compensatory Time link
    • Use the Select Employee section to specify filter values to return the list of employees for whom you want to view information
    • Click the Employee ID field and entered the desired information or use the search button
    • Click the Get Employees button
    • Choose an employee from the list to view compensatory time available
    • Click the Return to Select Employee link
    Absence Request History
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Absence Request History link
    • Select the employee record to be reviewed and click on the Select button
    • Click the appropriate absence link and click the scrollbar
    • Click the Return to Absence Request History link
    • Click the Return to Direct Reports link
    Absence Balances
    • Log into MyFSCJ using your FSCJ logon ID and password
    • Click the My Manager Tasks Dropdown
    • Under view time, choose the Absence Balances link
    • Select the employee record to be reviewed and click on the Select button to view current balances
    • Click the Forecast Balance link
    • Click the Absence Name list
    • Click the appropriate absence list item
    • Click the Forecast Balance button
    • The Forecast Balance Details section displays the anticipated balance for a future date for this employee
    • Click the Return to Absence Request History link
    • Click the Return to Direct Reports link

    Click here to download a quick reference guide

  • Cancel Leave Request Functionality for Absence Management

    Employees now have the ability to CANCEL submitted leave requests in myFSCJ. Before approving a cancel leave request, supervisors need to ensure any request to cancel leave submitted by their employee is valid and confirm the employee is working that day instead. View the document below for the process in doing so.

    Click here to download a quick reference guide

  • Student Workers

    The Student Worker Training Guide and Tri-Fold Quick Reference Pamphlets are available via the following links:

Frequently Asked Questions

What should I do to open the new employee portal?

If this is your first time using PeopleSoft, please log into: MYFSCJ and the new employee portal will come up. The bottom left hand corner will have a sign on box. Use your existing user name and password to log in. This portal contains all the employee self service functions. Quick reference guides to Employee Self Service can be found on this site page.

I am a full time employee. How will I know that my sick and annual leave balances came over correctly from Artemis?

You can write down or print out your leave balances from Artemis prior to June 29th, 2018. Your leave balances will be in PeopleSoft after the payroll for July 23rd, 2018 is run.

How do I ask for time off in PeopleSoft?

The steps to perform the action of requesting leave are detailed in the Quick Reference Guide titled “Absence Request” and can be found HERE.

Will all non-exempt employees including full time salaried or part-time hourly be required to enter their time into the new electronic timesheet every day?

Yes. The steps to perform the action of completing the time sheets are detailed in the Quick Reference Guide titled “My Time” and can be found HERE.

How does time get submitted to my supervisor?

At the end of the work week you must submit it electronically to your supervisor for approval.

How can I find out if I'm an exempt or non-exempt employee?

Please ask your supervisor if you are unsure of your exempt or non exempt employee status. However, you can open the tab labeled MY TIME and click on TIME SHEET under the Report Time Heading. Non-exempt employees will see a time sheet while exempt employees will receive an error message.

I'm a full time employee. How do I put my summer work schedule into the system?

Work schedules will now be entered into PeopleSoft by the supervisor. However, all full time employees have been defaulted to a Monday-Thursday 36-hour summer schedule. If you work any other summer schedule, please get with your supervisor to ensure a valid work schedule is put into PeopleSoft.

All full time employees will automatically transfer to the 40 hour week, 8 hour days, Monday-Friday. Managers will be able to adjust this to ensure that a valid work schedule is put into PeopleSoft.

I am a manager. Will I need to approve time every day or can I wait until the end of a pay period? How do I approve?

Managers are expected to approve time on a regular basis paying special attention to our pay period end dates. Timesheets needing approval will appear in the manager worklist until approved. That approval process occurs in the My Manager Tasks portion of the Manager Self Service portal. The steps needed to complete this action can be found under “Approve Time and Exceptions” and are detailed in a Quick Reference Guide titled “Manager Self Service Time Management” found HERE.

I was not able to attend any training session, is there training available online?

Yes, the majority of the training will be delivered online via the Quick Reference Guides and the more comprehensive Reference Guides along with a video of Employee and Manager Self Service. This will be combined with campus visits both before and after HR and Payroll go live in PeopleSoft. All Reference Guides are in a helpful printable format for your use.

Employees and Managers have the responsibility to take advantage of the different methods of available training. In addition, managers should strongly encourage employees to learn more about our new system.