Employee Tab Functions

Overview

Welcome to the Employee Tab Functions-- a training for "MyFSCJ, Employee Functionality for Employees and Managers." Here you will find helpful training videos and materials for employees to better understand the functions of the "Employees Tab" in MyFSCJ, and how managers can perform functions for their employees, such as handle leave requests, schedules, time, and more.

Table of Contents

  1. Employee Self-Service
  2. Manager Self-Service
  3. Frequently Asked Questions

Employee Self-Service

  • Introduction to Your Dashboard

    In the following video, learn how to navigate your MyFSCJ dashboard. We will cover the tabs and how to access more drop downs options like in main menu and profile.

    You can also learn where to find the following items in your employee profile:

    • Change Password
    • Change Address
    • Change Email Address
    • Change Phone Number
    • Other Personal Info
    • Logout

    Click here to download a quick reference guide

  • My Pay

    In the following video, learn how to access information regarding pay by clicking the "Employees" tab on the main page and by using the drop-down list titled "My Pay."

    You can also learn where to find the following items under "My Pay:"

    • Compensation History
    • Paycheck Information
    • Voluntary Deductions
    • Direct Deposit
    • Tax Information

    Click here to download a quick reference guide

  • My Time and Using the Time sheet

    In the following video, learn how to access your “My Time” functions under the Employees Tab and better understand how to fill out and use your time sheet.

    You can also learn where to find the following items:

    • Monthly Schedule
    • Compensatory Time
    • Absence Balances, History, & Requests
    • Timesheet
    • Employee Leave Information

    Click here to download a quick reference guide

  • Absence Request

    In the following video, learn about the absence request form and how to submit a request of for: annual leave, sick leave personal, and sick leave. Also, learn how to go through your history to manually track your sick leave personal time.

    You can also learn where to, under "Absence Request," do the following:

    • Annual Leave
    • Sick Leave
    • Sick Leave Personal
    • View Monthly Schedule
    • View Absence Request History
    • View Balance

    Click here to download a quick reference guide

  • My Benefits

    In the following video, learn about how to access information regarding your benefits by clicking the "Employees" tab on the main page and by using the drop-down list titled "My Benefits."

    You can also learn where to find the following items under "My Benefits:"

    • Dependant Information
    • Beneficiary Information
    • Health Care Information
    • Life Insurance Summary
    • Life Events
    • Benefits Enrollment
    • Savings Summary

    Click here to download a quick reference guide

  • My Career Tab and Dashboard Icons

    In the following video, learn about the various icons on the dashboard; as well as, better understand the options under the My Career Tab-- like how to find job opportunities at FSCJ or your navigate your current profile.

    You can also learn where to find the following items under the "My Career" drop-down list:

    • Job Opportunities
    • My Current Profile
    • My Historical Profile
    • Calendar Icon
    • Work List Icon
    • Task List Icon

    Click here to download a quick reference guide

  • How to Cancel an Absence Request

    In the following video, learn how to cancel a leave request that you’ve submitted and had approved by your Supervisor.

    Click here to download a quick reference guide

Manager Self-Service

  • Manage Schedules

    To manage employee schedules, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

    Instructions for using the "User Productivity Kit" (UPK) Training Materials:

    1. Expand the course by clicking the plus () icon next to "Manage Schedules."
    2. Click on the topic title ("Assign Work Schedule") to access the topic.
    3. Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

    Click here to download a quick reference guide

  • Approve Time and Exceptions

    To approve employee time and view exceptions, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

    Instructions for using the "User Productivity Kit" (UPK) Training Materials:

    1. Expand the course by clicking the plus (+) icon next to "Approve Time and Exceptions."
    2. Click on a topic title (I.E. "Payable Time") to access the topic.
    3. Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

    Click here to download a quick reference guide

  • Report Time

    To view employee timesheets and input absences on behalf of employees, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

    1. Expand the course by clicking the plus (+) icon next to "Approve Time and Exceptions."
    2. Click on a topic title (I.E. "Absence Request") to access the topic.
    3. Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

    Click here to download a quick reference guide

  • View Time

    To manage employee schedules, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

    1. Expand the course by clicking the plus (+) icon next to "View Time."
    2. Click on a topic title (I.E. "Daily Time Calendars") to access the topic.
    3. Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

    Click here to download a quick reference guide

  • Job and Personal Information

    To view employee job and personal information, click the "Employees" tab on the main page and use the drop-down list titled "My Manager Tasks" and follow the steps below.

    1. Expand the course by clicking the plus (+) icon next to "Job and Personal Information."
    2. Click on a topic title (I.E. "View Employee Personal Info") to access the topic.
    3. Click one of the three modes ("See It!", "Try It!", "Print It!") to open the topic up in a new browser window.

    Click here to download a quick reference guide

  • Cancel Leave Request Functionality for Absence Management

    Employees now have the ability to CANCEL submitted leave requests in myFSCJ. Before approving a cancel leave request, supervisors need to ensure any request to cancel leave submitted by their employee is valid and confirm the employee is working that day instead. View the document below for the process in doing so.

    Click here to download a quick reference guide

  • Student Workers

    The Student Worker Training Guide and Tri-Fold Quick Reference Pamphlets are available via the following links:

Frequently Asked Questions

What should I do to open the new employee portal?

If this is your first time using PeopleSoft, please log into: MYFSCJ and the new employee portal will come up. The bottom left hand corner will have a sign on box. Use your existing user name and password to log in. This portal contains all the employee self service functions. Quick reference guides to Employee Self Service can be found on this site page.

I am a full time employee. How will I know that my sick and annual leave balances came over correctly from Artemis?

You can write down or print out your leave balances from Artemis prior to June 29th, 2018. Your leave balances will be in PeopleSoft after the payroll for July 23rd, 2018 is run.

How do I ask for time off in PeopleSoft?

The steps to perform the action of requesting leave are detailed in the Quick Reference Guide titled “Absence Request” and can be found HERE.

Will all non-exempt employees including full time salaried or part-time hourly be required to enter their time into the new electronic timesheet every day?

Yes. The steps to perform the action of completing the time sheets are detailed in the Quick Reference Guide titled “My Time” and can be found HERE.

How does time get submitted to my supervisor?

At the end of the work week you must submit it electronically to your supervisor for approval.

How can I find out if I'm an exempt or non-exempt employee?

Please ask your supervisor if you are unsure of your exempt or non exempt employee status. However, you can open the tab labeled MY TIME and click on TIME SHEET under the Report Time Heading. Non-exempt employees will see a time sheet while exempt employees will receive an error message.

I'm a full time employee. How do I put my summer work schedule into the system?

Work schedules will now be entered into PeopleSoft by the supervisor. However, all full time employees have been defaulted to a Monday-Thursday 36-hour summer schedule. If you work any other summer schedule, please get with your supervisor to ensure a valid work schedule is put into PeopleSoft.

All full time employees will automatically transfer to the 40 hour week, 8 hour days, Monday-Friday. Managers will be able to adjust this to ensure that a valid work schedule is put into PeopleSoft.

I am a manager. Will I need to approve time every day or can I wait until the end of a pay period? How do I approve?

Managers are expected to approve time on a regular basis paying special attention to our pay period end dates. Timesheets needing approval will appear in the manager worklist until approved. That approval process occurs in the My Manager Tasks portion of the Manager Self Service portal. The steps needed to complete this action can be found under “Approve Time and Exceptions” and are detailed in a Quick Reference Guide titled “Manager Self Service Time Management” found HERE.

I was not able to attend any training session, is there training available online?

Yes, the majority of the training will be delivered online via the Quick Reference Guides and the more comprehensive Reference Guides along with a video of Employee and Manager Self Service. This will be combined with campus visits both before and after HR and Payroll go live in PeopleSoft. All Reference Guides are in a helpful printable format for your use.

Employees and Managers have the responsibility to take advantage of the different methods of available training. In addition, managers should strongly encourage employees to learn more about our new system.