1. At least 30 days before travel, apply for Academy travel funds -- click this link to apply.
   Please note: 60 days in advance is strongly recommended by some departments.
2. Submit the Travel Authorization in PeopleSoft.
3. Receive full approval before the travel date.
4. Travel! Save receipts.
5. Submit the Expense Report in PeopleSoft within a week of return from travel.

* If you are requesting more than $2000 to travel and/or if you are requesting to travel outside of the U.S., both of which require approval of the District Board of Trustees (DBOT) per College policy (not Academy policy), you would need to plan well enough in advance to receive Board approval and complete the previously mentioned travel steps prior to your travel date: https://www.fscj.edu/discover/governance-administration/policies-and-procedures/chapters/chapter-4/rule_4_23

1. Applications are allowed and encouraged as soon as you have the necessary information.
2. Applications must be submitted a minimum of 30 days before travel. Please apply as early as you are able. The application is a Microsoft Form and it does not allow you to save a draft. We suggest you copy and paste all of the questions from the application to a Word document in order to gather all of the information you need before you submit the application.
3. You are encouraged to secure the approval of your immediate supervisor prior to submitting your request. Failure to do so could reduce the likelihood that you can be reimbursed for travel expenses.
4. Please note: per board policies, the committee may only approve a total of $2,000 per request. Amounts over $2,000 dollars require board approval.
5. Please note that all international travel must have approval, in writing, from the President of the College.

• Videos and training documents for the Travel Authorization are in Module 15 of the Canvas Finance and Purchasing Training Course

When submitting your travel authorization, be sure to attach the following in PDF, JPEG, or Doc:

1. Approval letter from the Academy for Teaching and Learning signed with the approved amount.
2. The program for the conference.
3. Any mileage using Google Maps, if traveling by car.
4. Lodging receipt or quote.
5. Airfare receipt or quote, if traveling by air.

* This list contains the most common items. Any travel expense covered by college needs to have documentation. See APM 4-1001 for a comprehensive list.

1. Travel! Enjoy your trip or virtual conference.
2. Save receipts.

• Videos and training documents for the Expense Report are in Module 15 of the Canvas Finance and Purchasing Training Course